Executive Assistant Job Application

You are a people person! You love building rapport, and value being genuine and authentic. You enjoy working independently. Connecting people to solutions is exciting for you. Watching systems and process hum along just as they’re supposed to makes you happy. You constantly look for ways to improve things. You care about how people feel, and want to make sure they’re getting the best outcome you can provide. You are humble, hungry, and smart. You pursue personal growth and development.

Executive Assistant Job Description 

Job Type: Full-time 

This position reports to the CEO 

Compensation: $60-90k 

Benefits: 

  • Health insurance and 401k available 
  • Unlimited paid time off policy
  • Work from home 

Schedule: Monday to Friday – 40 hrs/week 

Work Location: Remote

Who We Are

At SynkedUP, we’re on a mission to end entrepreneurial poverty for blue-collar contractors and their families. We empower hard-working contractors to thrive—not just survive—by helping them know their numbers and make data-driven decisions. Our heartbeat is for these owners and employees, enabling them to build profitable businesses, provide great jobs, and live the American Dream. We’re a team of machine builders—process-driven, growth-obsessed, and allergic to inefficiency. Our core values—innovation, servant leadership, growth mindset, faith, and process excellence—drive us to serve with integrity and impact. If you’re hungry to make a difference, we need you now!

The Role: Executive Assistant

We’re urgently seeking an incredible Executive Assistant to be the CEO’s right hand, freeing them to focus on SynkedUP’s vision of transforming contractors’ lives. This isn’t a typical admin role—it’s a high-impact position for a tenacious problem solver who owns the CEO’s email and time, masters event logistics, and optimizes processes to deliver freedom and results. Using the Buy Back Your Time framework by Dan Martell, you’ll keep operations humming like a well-oiled machine. If you’re wired for growth, thrive on serving others, and align with our values, we want to hear from you.

What You’ll Do

  • Own the CEO’s Time: Manage email, calendar, and travel logistics with precision using Outlook, software tools, and spreadsheets. Run daily syncs to prioritize high-impact work, collaborating with the executive, sales, marketing, and finance teams, freeing the CEO to focus on SynkedUP’s vision.
  • Orchestrate Events: Lead end-to-end logistics for ~70 tradeshows (sales/marketing), our annual Contractor Summit, ~6 internal offsites, and regular internal meetings (e.g., All Hands). Coordinate venues, vendors, budgets, and staff.
  • Build & Optimize Systems: Use Notion, spreadsheets, project management/software tools to create and refine processes that drive consistent results for our team and contractors. Anticipate challenges, propose solutions, and eliminate inefficiencies.
  • Manage Local Errands: Handle occasional in-person tasks and errands in Hollidaysburg, PA through a local assistant.
  • Safeguard Confidentiality: Manage sensitive information with discretion and integrity. One breach of trust, and the role isn’t a fit.
  • Drive Impact: Tackle tasks with a no-excuses mindset, solving problems and delivering results that empower our team to serve contractors better.

Who You Are

  • Growth-Obsessed: You’re relentless about leveling up, seeking 1% gains daily. You don’t sugar coat communications, have the courage to raise items of concern, and tactfully offer feedback. Attitude and character outweigh experience, but you’ve proven you can deliver results.
  • Problem Solver: You anticipate issues, propose creative solutions, and execute with precision. Inefficiency frustrates you, and you’re allergic to clunky systems.
  • Tech-Savvy & Process-Driven: You’re a pro with using tech, Hubspot, Outlook, spreadsheets, and project management tools, thriving on building repeatable processes that deliver freedom and consistency.
  • Trustworthy & Aligned: You’re comfortable supporting a faith-based leader and embody integrity and servant leadership. Trust is non-negotiable.
  • Tenacious Doer: You’re direct, no-fluff, and bring a high “get stuff done” factor, serving others with empathy and impact.

Why Join Us?

You’ll join a tight-knit team of 15, passionate about empowering contractors to thrive. You’ll collaborate with the executive, sales, marketing, and finance teams on high-visibility projects like trade shows and events, directly impacting our mission to build stronger businesses and families. We invest in your growth through training and mentorship, helping you become your best self—professionally and personally. In our empathetic, servant-led culture, we celebrate wins—from a contractor’s first profitable year to your own milestones—with personalized gestures that show we care. If you’re ready to serve, build, and grow with a purpose-driven team, we’re ready to invest in you.

Details

  • Location: Remote – the closer to PA the better.
  • Compensation: $60,000–$90,000, based on experience.
  • Tools: Hubspot, Outlook, Notion, spreadsheets, and project management software.
  • Travel: Less than 10 nights/year for the EA (CEO travels 40–50 nights/year).

How to Apply

We’re moving fast to fill this role yesterday. Send your resume in the form below, include a short video pitch on:

  • Why you want this job.
  • brief example (100 words or less) of a time you anticipated and solved a problem before it became an issue.
  • why you’re the growth-obsessed, problem-solving machine we need

Step 1 of 3